Keep claims, variations and paperwork moving.
Hire a dedicated offshore contract administrator to support your commercial team, working in your systems from Lynk’s construction-focused Manila office.
More control over the detail.
Your systems. Your priorities. Local employment and office support from Lynk.
Contract admin or project admin?
A project administrator keeps information moving. A contract administrator needs stronger familiarity with commercial documents, claims and variations. Define how much preparation, checking and coordination you expect before choosing the level of experience.
Your team leads the work
Your commercial lead retains contract interpretation, negotiations, payment approvals and final sign-off. Set clear authority limits and escalation points for disputed or time-sensitive matters.
Lynk supports the person
With Managed Offshore Staffing, Lynk handles recruitment, Philippine employment, payroll, HR, office, equipment and local support. Your employee works directly with your team.
Explore managed offshore staffing →Give commercial paperwork a clear owner.
Progress claim preparation
Collate supporting records, update claim schedules and prepare documentation for your commercial team to review.
Variations and registers
Track instructions, gather cost information and maintain a clear record of submissions, approvals and outstanding items.
Subcontract packages
Organise scope documents, quotation comparisons and subcontract records using your approved templates.
RFIs and correspondence
Maintain logs, follow up missing information and prepare draft correspondence against agreed instructions.
Procurement administration
Track package status, supplier responses and outstanding documents so your team can see what needs attention.
Commercial reporting
Keep cost and commitment registers current and prepare the information your project managers need for review.
Match the experience to your commercial workload.
Look for someone who can prepare claim documents, maintain registers and follow up records using your templates and review process.
Ask for experience coordinating defined subcontract packages, variations and commercial reporting. Agree the approval points with your commercial lead.
Make the first handover a useful one.
Define the systems
Procore, Aconex, Jobpac, Cheops and Microsoft 365 can form part of the brief. Tell us which systems are essential; software and contract experience vary by candidate.
Interview for the work
Review comparable projects, ask how candidates check their work and discuss a practical task if useful. Agree the expected experience and autonomy before selecting your person.
Set up the handover
Share a sample subcontract package, your variation and claim registers, upcoming deadlines and the person responsible for approvals. Begin with a defined package and agreed review points.
A few practical answers.
Can they manage a whole contract independently?
The scope depends on the person’s experience and your controls. Agree what they can prepare, what needs review and who makes commercial decisions. A job title alone is not evidence of authority or capability.
Can the role combine estimating and contract admin?
It can where the workload and candidate experience fit. Be clear about the split between pre-contract tenders and post-contract administration, especially when both have deadlines.
Do they need Australian project experience?
If your contracts, client requirements or workflow make it essential, include it in the brief. Review comparable projects and discuss examples during the interview.
How much does it cost?
Pricing depends on the individual, experience, responsibilities and working arrangement. We provide a quote for your brief. The pricing calculator is an indicative planning tool, not a fixed price for every candidate.
How soon can someone start?
The timeline depends on the brief, available candidates, interviews and notice periods. Discuss your preferred start date early so recruitment and onboarding can be planned around it.
Explore the role before you hire.
What does a construction contract administrator do?
Responsibilities, experience and practical considerations for your next hire.
Read the role guide →Compare project administration
Compare the scope to work out which role best fits your team.
Explore the related role →What could your team hand over?
Tell us the work, systems and experience you need. We’ll help define the role, discuss likely costs and explain the recruitment process.